Skip to main content

Manage the waitlist

When an activity has a waitlist turned on, students beyond the maximum join it instead of being turned away. From the activity's details page you bring those students into the activity or take them off the list.

  1. Open the Waitlist table

    On the approved activity's details page, find the Waitlist table. It only appears when the activity has a waitlist. The heading shows the Maximum number of students, and the columns are Name, Year group/s, and Gender.

    The Waitlist table on an activity details page — the Maximum count and the Name / Year group/s / Gender columns with a tick-box on each row

  2. Select the students you want to act on

    Tick one or more rows. As soon as a row is selected, a batch action bar appears with Approve and Remove. There are no per-row buttons — selecting rows is how you choose who to act on.

    Two waitlist rows ticked, with the batch action bar above the table showing Approve and Remove

  3. Approve or remove them

    Click Approve to move the selected students off the waitlist and into the activity, or Remove to take them off the list entirely. Remove asks you to confirm and can clear several students at once. A success message confirms each action.