Schedule Credit Card Payments

Scheduled credit card processing handles bulk fee payments via credit card for a defined period.

1. Create the journal and generate a payment proposal

   From the FNO dashboard, open Modules ▸ Accounts receivable, expand Payments, and click Customer payment journal. Click New, select the appropriate journal (③), then click Lines in the Action Pane (④).

   Click Payment Proposal and select Create Payment Proposal (⑤). In the dialog, set the date range for due invoices (⑥) (e.g., January 1 to January 31), set the Method of payment to the credit card (CC) method (⑦), set the Summarised payment date (⑧), then click OK (⑨). The system lists all invoices due within the selected period.

   

   

   

2. Select invoices and create payments

   Select the invoices to be paid, or leave all unmarked to select all (⑩). Click Create Payments to transfer selected invoices to the payment journal. Delete any lines with zero or debit amounts before proceeding. Enter the Payment reference as required (⑪).

   

3. Authorise and post

   Click Functions in the Action Pane, then select Generate Credit Card Payments (⑬). The system requests authorisation from the service provider. If successful, the status changes to Approved. If authorisation fails, a failure message appears, unauthorised lines are deleted, and those transactions must be manually retried or reviewed.

   Once authorisation is received, click Post.